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advantages of chronological filing system

Filing fulfills the legal obligation such as keeping documents according to income tax; value added tax and the like. Shelf space requirements are easily determined by grouping records by numerical sections – 10s, … Files constitute valuable documentary evidence of the transactions. Chronological classification of filing is very simple to operate. Filing enables the executives to take quality decision at time. Choose between four different types of filing systems … Alphabetical filing has some advantages. Retrieving information can be time-consuming; Other Filing Methods: Numerical. Every filing system has its advantages. Advantages chronological classification of files. After all, document management that's too complex can easily overwhelm your employees and destroy the very productivity gains you are hoping to achieve. It is old method of filing. a) Most people are familiar with this type of filing because libraries (at least partially) and home filing systems are usually alphabetical. Compare and contrast a terminal digit filing system with a consecutive filing system? A. In the case of a legal dispute, filing provides documentary evidence in the court of law. This sequence can by according to their date of receipt, or date and time of their creation. Customers do not like to be asked to supply copies of the earlier communication but they can only indicate invoice number and/or reference number with date. The office staff can easily locate and use the records properlywithout any delay under good filing system. All related documents are kept from the date of purchase or start of the relationship to current day, which allows you to explain precisely how events have occurred and what people or entities have been involved. Chronological filing is an excellent method for major purchases and significant business relationships. b) The staff should be able to learn and become comfortable with the system in a timely manner. Chronological filing also allows you to quickly access the specific documents you need without searching through the entire file … The chronological classification has the following advantages. 3. a) Most people are familiar with this type of filing because libraries (at least partially) and home filing systems are usually alphabetical. Filing is the core of records management. In case name of more than one person starts with same letter then the second letter of name is taken into consideration. Alphabetical. true. Names listed on file folders may be seen by anyone working in a medical office. – chronological filing In Chronological filing, files and folders of documents are arranged in order of their date, day, and time. This sequence can be according to their date of receipt, or date and time of their creation with the most recent date in front of or on top of the previous items. For instance, an analysis of records filed according to building name and location may help identify maintenance records for a particular building. Then only a document, which is needed for reference in future can be traced out and made available. Filing arrangement helps the office staff to refer the relevant papers and documents very quickly. Traditional system. Electronic filing is a method of tax filing that has become more and more popular over the years, but like any other system of filing taxes it has both advantages and disadvantages. All the incoming and outgoing letters are properly checked and quick disposal of letter is possible if immediate attention is required by any letter. Analysis Advantages Geographic filing aids the process of analysis by allowing easy comparison of data items. The office staff can easily locate and use the records properly without any delay under good filing system. Disadvantages of Alphabetical FilingMore misfiling occurrences than in numerical systems. They are mentioned below: 1. Chronological filing is a variation of numeric filing in which the records are arranged by reverse date order within a file folder. Chronological-numeric systems index files by year, month and day. They are . The filing method under which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file is alphabetical classification. This method of filing is only suitable for specific things such as receipts. They will be very useful in case of any disputes, which may arise in future. A chronological filing system has several key advantages over other systems. A good filing system enables the office staff to handle correspondence correctly and quickly. Why should Organizations have a good filing system Filing means keeping documents in a safe place and being able to find them easily and quickly. Organizing and ordering documents and records in a dated sequence. If the office provides only a specific type of care, then someone seeing a patient's name will know his medical issue. With paperless business systems, you don’t need to sort through mountains of paperwork to find documents. It is the most popular and common method of filing. b) The staff should be able to learn and become comfortable with the system in a timely manner. Choose between four different types of filing systems for your office. The process of control is facilitated by good filing system. Advantages of Chronological Resume • This type of resume makes it easy for employers to scan the entire document in just no time. The main purpose of filing system is to provide safety to the records sot he good filing system should provide enough safety to the documents from fire, water, insects, rat, etc. Geographical In files and folders, letters and documents are placed in a chronological order without punching and tying them up in a pair of clips. In a large practice , it is easier to identify by number when many patients have the same last name . The item youngest-by-date is usually in front of or on top of the previous items. Numeric filing systems have several advantages including unlimited expansion and direct access. A manual filing system is filing documents using paper and cabinets. Alphabetical filing has several advantages. An efficient or good filling system provides the following advantages. 2. Filing facilitates the management in case of securing order from the customer and collecting dues from them also. Before I show you my recommended way of organizing and naming your image folders, let’s look at a couple of other common examples. A well-maintained filing system allows vital information to be accessed quickly and saves a company money by saving time. There are 4 types of traditional filing. b) The staff should be able to learn and come to be comfortable with the law in a timely manner. The thoroughness of chronological filing can be especially helpful in litigation. Disadvantage-Scares the … The vertical filing system has many inherent advantages, including less space consumption, easier organization and accommodation for variant filing systems. What is CHRONOLOGICAL FILING? This method is not suitable for large organizations; In order to retrieve information precise dates must be known. Advantages, including less space consumption, easier organization and accommodation for variant filing systems keep... 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