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records management policy and procedures manual

2. It should be complete and concise and the employee should acknowledge receipt of the manual. 16. Computer User Charter. Personnel Concerned. This policy incorporates two additional forms, the Under the authority of the Virginia Public Records Act, the Records Management section at the Library assists state and local government in ensuring that public records are maintained and available throughout their life cycle. Policies and procedures set the standard for a compliant records management system. CMP. This will enable NSW State Archives to achieve information accessibility, business enhancement and improvement. Records Management Program SEC 00 N 41 2 TION O. Purpose. 3111 0 obj <>/Outlines 150 0 R/Metadata 3108 0 R/AcroForm 3128 0 R/Pages 3095 0 R/OCProperties<>/OCGs[3112 0 R]>>/StructTreeRoot 155 0 R/Type/Catalog>> endobj 150 0 obj <> endobj 3108 0 obj <>stream Consider such factors as: 1. Who will be responsible (by position, rather than named employee) for h�b```f`` Information Governance Steering Group (IGSG) - has responsibility for agreeing the records management policy and considering and Records & Information Management (RIM) Program . endstream endobj 3128 0 obj <>/Encoding<>>>>> endobj 3095 0 obj <> endobj 155 0 obj <> endobj 156 0 obj <> endobj 157 0 obj <> endobj 158 0 obj <> endobj 159 0 obj <> endobj 160 0 obj <> endobj 161 0 obj <> endobj 162 0 obj <> endobj 163 0 obj <> endobj 164 0 obj <> endobj 165 0 obj <> endobj 166 0 obj <> endobj 167 0 obj <> endobj 168 0 obj <> endobj 169 0 obj <> endobj 170 0 obj <> endobj 171 0 obj <> endobj 172 0 obj <> endobj 173 0 obj <> endobj 174 0 obj <> endobj 175 0 obj <> endobj 176 0 obj <> endobj 177 0 obj <> endobj 178 0 obj <> endobj 179 0 obj <> endobj 180 0 obj <> endobj 181 0 obj <> endobj 182 0 obj <> endobj 183 0 obj <> endobj 184 0 obj <> endobj 120 0 obj <>/ProcSet[/PDF/Text]/Properties<>/ExtGState<>>>/Type/Page>> endobj 3107 0 obj <> endobj 121 0 obj <>stream These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction. It shall also contain the functions, organizational chart of the records, policies and standard operating procedures of all records management activities. The records management program is to consist of a planned, coordinated set of corporate policies, procedures and systems to manage the records of the department in compliance with State Records legislation and in accordance with the department’s own business needs. IT SERVICES: RECORDS MANAGEMENT PROCEDURES MANUAL Page 3 SUMMARY OF THE OBJECTIVES FOR RECORDS MANAGEMENT PROCEDURES An ambitious college-wide project, initiated in Fall 2009 under the supervision of the Director of IT Services, has expanded and clarified policy and practice regarding indexing, filing, storing, and disposing of college records. POL005 – Records Management Policy and Procedures V7.1 be in place in any location where confidential information is received, held or communicated, especially information of a sensitive nature. A well maintained records management system supports the delivery of quality client-centred services. Records Management Manual Department of Information Technology Records Management/Document Management System September 2008 . Scope and intended audience Accessibility, Indexing, and Storage. Forecast and prepare for the future 4. 0 Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records… The foundation of our records management program is the implementation of the Records Retention Schedule that will facilitate effective recordkeeping and result in more efficient space planning. Information Management Policy State Records Act 2000 (WA) Freedom of Information Act 1992 (WA) 2. It states ONC BOCES records management policy as a guide and reference for direction in the administration of the organization’s records. 18. The University of Iowa is required by law to develop internal rules for the economical, efficient, and systematic management of its records. 0BJECTIVES This policy is aimed at: January 2009 . Work Health and Safety Resource Manual Page 16 of 16 Rev. 03-20-2014 5 City of Sebastian Records Management Policies and Procedures Policy 1: Appointment of Records Management Liaison Officer The City shall appoint a Records Management Liaison Officer (RMLO) in accordance with Procedures For The Issuance And Use Of TSA Shield (Welfare) Cards. The purpose of the WHS Records Management Procedure is to provide a framework to ensure full and accurate records are created, captured and managed for all CDU WHS related activities, in This manual will contain the materials that employees will refer to often throughout their employment. 2. of . 03-20-2014 2. Writing while doing is a great way to ensure you capture all the steps, so involve your employees and write policy and procedures as you're working on a particular activity. Records Management. May 2017. The Policy and Outreach Program champions the critical importance … UDM Special Collections Archives and Records Program Records Policy and Procedures Manual 20. Introduction to Records Management – Overview of Florida Statutes and Florida Administrative Code Provisions. This manual serves two purposes. Document and Records Management Procedure Template. Records Management – The planning, controlling, directing, organizing, training, promoting, and other managerial activities involved with respect to records creation, records maintenance and use, and records disposition in order to achieve adequate and proper documentation of the policies and transactions of the federal government and effective and economical management of agency operations (44 U.S.C. u;��7�^y�#��t�i�$�����=@��ʾ�g� 0 e�� Purpose. RECORDS POLICY AND PROCEDURES MANUAL Policy statement 1.1 Records management program 1.1.1. RECORDS MANAGEMENT POLICIES AND PROCEDURES MANUAL 2014. : The employee manual is the opportunity for management to clearly communicate with new staff members the policies and procedures of the organization. The policy is usually supported by procedures dealing with day-to-day records management operations and by disposal schedules. The Records Management Program shall consist of this Policy, the related Procedures Manual, the Records Retention Schedule and the people, committees and systems that are designated and defined in the Procedures Manual. The operational management of … Archives and Records Management Program Policies and Procedures Manual Prepared by the Archives and Records Management Office Seattle, Washington June 20, 2013 Administrative Revision May 10, 2017 This manual revises the manual dated February 19, 2009 Approved by: The Rt. Table of Contents Objectives 1 Who This Procedure Applies To 1 Procedure 1 1. 2 Records Management Policy 1. Accordingly, the University has established the following Records Management Policy and Records Management Program and Retention Schedule to maintain, protect, and retain or dispose of records in accordance with legal, historical, and reference needs. 3 Facilitates the RMLS Team, ensuring on-going communication for City departments in regard to This Records Management Manual provides university offices with procedures based on best practices for the management of university records. retention, and destruction of SBA official records. UBC’s Records Management Policy, Records Retention Schedules, and the Records Management Manual and any procedures contained within will conform to relevant Provincial and Federal legislation. 3.2.1 The National Policy on Records Management provides for guidance on the procedures, practices and regulations on the management of records. endstream endobj startxref This Directive also authorizes the issuance of a Records and Information Management Manual (Records Manual), for Principal Office Records Liaison Officers (RLOs) and a Records Management Handbook for all employees which Health Records and Information Manual Index. Work Health and Safety Resource Manual Page . INTRODUCTION 1.1 Purpose The purpose of the Records Management Policy is to provide a framework which ensures that full and accurate records of all activities and decisions of the University are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. H��W�n�F}���J���.�E����E�� �>$AAS+iS�TI*������M2i5AP>H$%���9\\�Z�IO�..�*N�r�Q���谓�xoTW*�`��y�ޅ��g��p. To this end, this manual of policy and procedures for records management has been developed. It is the responsibility of all staff and student leadership to ensure that they keep appropriate records (as defined by the NWU file plan) of their work at the NWU and manage those records in keeping with 140 0 obj <>/Filter/FlateDecode/ID[<482083611C101F4894F0600FCE29891F>]/Index[121 36]/Info 120 0 R/Length 100/Prev 329918/Root 122 0 R/Size 157/Type/XRef/W[1 3 1]>>stream This is comprised of correspondence, minutes, agendas, departmental records, strategy, reporting, policy and … records management policy is implemented in their individual areas of responsibility. 3. CIM. 1. BAN. The task of completing a full manual can be overwhelming, so start by thinking about what you want to achieve, and complete your manual in real-time. 2007-11-02T12:20:14-04:00 The Department of Health and Human Services, in conjunction with the community services sector and the Public Records Office of Victoria have produced a range of records management fact sheets and guides for funded agencies. %PDF-1.6 %���� The purpose of the Records Management Policy is to ensure that full and accurate records of all activities and decisions of NSW State Archives are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. 1.3 The registry policy serve as a guiding tool to all officials entrusted with the responsibility of creating correspondences within the institution. The Government of Jamaica (GoJ) Records and Information Management (RIM) Policy is an output of the . The County of Cape May, NJ . It offers best practice recommendations for managing institutional information and will assist users in identifying materials that may have enduring value and should be preserved in the archives. Make better decisions 2. Overview of the Enhancements and Revisions to the Third Edition of the Records Management and Documentation Manual (RM&DM) The newly revised edition of the RM&DM and the appendix represent the culmination of many months of fine tuning based on input, feedback and edits received from LME-MCOs, providers, and subject matter experts in the Division of Medical Assistance and in the Division … Support our day-to-day operations 3. According to the ISO 15489-1:2001, records management involves tasks like setting policies and standards, assigning responsibilities and authorities, establishing procedures and guidelines, providing access to management and use of records, and integrating records … Policy Number: OGC-4 Effective Date: July 1, 2014 Responsible Officer: General Counsel I. This Records Management Procedures Manual supports the Department's Records Management Policy and is designed to provide a quick reference source to all the basic tools of good records management. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. , file folders, and film formats name of your records management policies Statutes and Florida Administrative,! 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